Viral PDF Generator Review - Simplest Ways to Format a Report Output to PDF

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A PDF, or Portable Document Format, is a standard format that lets people share documents between different computers and operating systems. A PDF will look the same on all computers, even those with different fonts or printer drivers installed. Assembling the output components for any report and formatting them as a PDF file is simple to complete if you possess the right software.

General instructions :

Format Report Using Microsoft Office 2007

1. Format the report with as few separate pieces of work software suite as you possibly can. For example, for those who have a couple of PowerPoint slides but many pages of text, you are able to insert the slides into a Word or Publisher document. Export each slide as a JPG file, then place them on a blank page in the Word or Publisher document. Copy a table from Excel and put it in short or Publisher document in the same way.

2. Plan the entire document. Decide which pages goes where, whether or not they need page numbers, and the orientation of every page. This will help you decide how many PDF files you'll need. If you need a table of contents, format that close to the beginning of the first Word or Publisher file.

3. In each component of Office that you use, save the report output as a PDF file. In Access, Excel, Powerpoint and Word, do this by hitting the "Microsoft Office" button in the top left corner (round with a colored logo). Select "Save As" from the menu and choose PDF. Type in the file name and make sure the file is saved in the location you want. If a part of your report was made in InfoPath, OneNote or Publisher, look for the "Publish as PDF" or "Export To" option in the File menu and make sure it will save you the file as a PDF type.

4. Print each PDF file and arrange the pages in the order you need. This is an optional step, but it's always beneficial to print a file and proofread it before you save the ultimate copy and distribute it electronically.

5. Use Adobe Acrobat to group the PDF files into one file. If you have Acrobat 9 or above, you can produce a group of files that become one PDF file using the PDF Portfolio feature.

Use ScanToPDF to Format a PDF Document

1. Print the document using a top quality printer, at least 300 dots per inch (dpi). For those who have a color scanner, you have to print in color if you want your PDF file to contain color.

2. Assemble the document pages in order.

3. Run ScanToPDF (see link in Resources to download ScanToPDF). Click the "Scan" button to scan the pages. Guarantee the scan settings are set for at least 300 dpi. Higher settings can lead to a much better image but may slow the scanning down too much. As the pages are scanned, they'll appear as thumbnails on the left side of the ScanToPDF application window.

4. Arrange the thumbnails in the order you would like, when they are not already in the correct order. You can look at larger versions of every page to ensure each is clean and correct if you would like.

5. Click on "Save" in order to save the PDF file.

Several things You will need:

- Microsoft Office 2007, or
- ScanToPDF software

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